Me and my group are going to use this simple production schedule to make sure we keep to our deadline and all our necessary work is completed.CALL SHEETS
"A call sheet is chart issued to the cast and crew of a theatrical or film or music production, listing the production schedule. Typically, in addition to including a schedule, the call sheet also includes a list of contact information for other members of the cast and crew. Call sheets are often issued at the beginning of the week, because schedules change frequently, and trying to plan further ahead can become quite complicated. As a general rule, when a call sheet is assembled, the scheduler assumes that everyone is available at any time, unless specifically informed otherwise.
Call sheets usually include information about how to reach the call location, and they may include notes about parking, whether or not meals are provided, and so forth. Many companies encourage people to carpool to distant locations, and sometimes transportation will be provided, in which case the call sheet will indicate that everyone is meeting up at a parking lot at a specific time, and proceeding to the location. Safety notes, clothing recommendations, and other errata may also be included on a call sheet, under the assumption that because everyone needs to read the call sheet, this information will reach everyone involved with the production."
http://www.wisegeek.com/what-is-a-call-sheet.htm
This information was need to insure that we get our call sheets right so our actors were as well informed as our own production group was. this allowed everyone to know what time and place to be at for discussion/filming. It also showed transport arrangements and if lunch was needed to be brought.
I used programs such as Microsoft Excel, to produce our call sheet, I then used Microsoft Word, to make it all look Presentable. This allowed me to have a backup of our information in case it was lost during the process of production. This shows our own organisational skills.
An example of one of our Call Sheets are posted below:
